Agilent Technologies
________
Agilent
Barcoding
Supplier Documentation
For Barcode Receiving Label
May 30, 2003
This document published for the use of
employees,
suppliers, and licensees.
Approval is required prior
to using barcode shipping labels
Introduction
Speed and quality are
two key strategies for Agilent Technologies to remain a world-class company.
The barcode labeling of material received from suppliers is necessary to
achieve requisite levels of speed and quality in our receiving and accounts
payable transactions. This document
details the specifications and approval requirements necessary to implement
Agilent Technologies barcode receiving label.
The importance of
quality barcode shipping labels cannot be overstated. Strict adherence to the
specifications will reduce implementation costs and increase benefits for our
suppliers and Agilent Technologies. Agilent Technologies will be requiring that
our suppliers institute barcode receiving labels beginning 06/2/03. We
expect that our suppliers will have procedures in place to ensure the quality
of these labels, just as with any product supplied to Agilent Technologies.
Key Specifications
Do’s
·
Use code 128 alphanumeric
barcode symbology.
·
Agilent
Technologies must approve in writing the barcode label format prior to using on
shipments.
·
Data
Field Identifiers (DFI) must be used with the barcode as identified in data
field specification as indicated
by the attached sample at the end of
this document.
·
Remarks
may be entered at the bottom of the label.
·
A
single point of contact at the Supplier must be designated. The contact will handle all barcode related
problems.
·
Label size should
follow the standard 3”X5”. If necessary, the Supplier can vary the standard
label size as long as the design layout remains the same, all required
information is included, and label is pre-approved in writing by Agilent
Technologies.
·
The Packing Slip
will still be required with each shipment.
·
Each
barcode field on the label shall be accompanied by the human readable interpretation and formatted as indicated by
the attached sample at the end of
this document.
·
The label should meet the ANSI MH10.8 standard.
Don’ts
·
Use
any other barcoding symbology (ie code 39, UCC/EAN-128).
·
Use
any of these four characters, $, /, +, and, % when identifying the parts on the
label.
·
Allow
for any data errors on the barcode labels.
·
Eliminate
Packing Slips.
Labeling Requirements
The barcode receiving label shall be
permanently attached to the exterior of each box shipped. If multiple boxes are consolidated into one
shipment there should be no barcode label on the outside box but all internal
boxes should include the barcode label. In addition, if there are multiple
boxes for one item the box count field must be populated on the label.
Label Size: The standard label size should be 3 inches high by 5 inches wide. If necessary, the label size may vary with prior written approval by Agilent Technologies.
Label Material: The label material/paper shall be
white in color with black text and printed with ink that does not smear if the
label were to get wet.
Irregularly Shaped Containers: Containers that are irregularly shaped, are cylindrical in nature
or have no flat plane surface shall still have the label applied to the
material.
Label Detail: The data areas should be separated by
horizontal thin lines and should contain their respective titles in the upper
left-hand corner of the data block. The
data identifier must be included in the scanable field. See attached diagram.
Label Field Characteristics
Purchase Order Number: Human
Readable Barcode Required
Data
Field Identifier (K) represents the purchase order number.
Release: Human
Readable Barcode Required
Data
Identifier (5K) is the release number. The release number is tied to the
Blanket Purchase Agreement (BPA).
Item Number: Human
Readable Barcode Required
Data
Identifier (P) is the Agilent part number, which is found on the Agilent
Technologies Purchase Order. This
number must appear exactly as it appears on the Purchase Order.
Advanced Shipment Notice (ASN):
Human Readable Barcode Required
Data Identifier (2S) is the
ASN number that identifies and verifies shipments. The ASN is an optional field
to be populated. The supplier is not required to supply the ASN field but must
keep the ASN field on the label.
Packing List Number:
Human Readable Barcode Required
The supplier provides the
Packing List Number.
Date: Human Readable Form ONLY
The
date on the label should be printed to represent the date shipped.
Number of Boxes: Human Readable
Form ONLY
The box field is used to identify the number of boxes, containers or packages in a shipment. The individual label should have the “01 of XX ” designation. Examples: (Box 01 of 01) or (Box 02 of 15).
Supplier Address: Human Readable
Form ONLY
The
supplier address should be printed in this field.
Quantity in Box: Human
Readable Barcode Required
Data
Identifier (Q) is the Quantity in the box. The quantity on the label identifies
the total quantity in the shipment for a particular item. Quantities listed
must be whole numbers only (i.e. 200 not 200.00).
Country of Origin: Human
Readable Barcode Required
Data Identifier (4L) is the
Suppliers Country of Origin.
Comments
The space at the bottom of
label may be used for remarks/comments that the Supplier deems necessary.
SUPPLIER RESPONSIBILITY
It
is the responsibility of the supplier to provide barcode labels that meet all
of the specifications listed in this document.
The supplier shall be responsible for verifying the accuracy of the
label and ensuring that the data is current and correct. Prior to implementation, the supplier shall
submit label samples for approval.
Strict adherence to these specifications will reduce implementation
costs and increase benefits for our suppliers and Agilent Technologies.
APPROVAL PROCESS
The process to follow
for approval of barcode labels:
1. Supplier completes request for barcode receiving label approval (below) form and submits a sample label using actual order data to Agilent Technologies.
2.
Agilent Technologies will review the sample labels and provide approval or
areas for correction.
3.
Before supplier can begin shipping parts with the barcode receiving label,
supplier must receive written approval by Agilent Technologies.
---------------------------------------------------------------------------------------------------------
REQUEST FOR BARCODE SHIPPING LABEL APPROVAL
(To be completed and
returned by Supplier)
Supplier Name:______________________________________________________
Supplier
Address:___________________________________
___________________________________
___________________________________
Contact:__________________
Phone______________FAX_____________
Please
complete the following questions:
Are you currently
using barcode applications? Yes/No
Specific
Instructions
Please submit the
barcode label that you will use. A copy
of the packing slip that reflects actual release status shall accompany the
barcode label.
Do
not start using barcode label shipments until written Agilent Technologies
approval is received.
Please submit labels
to your commodity manager at:
Agilent Technologies
Rohnert Park, CA 94928
Sample Diagram
of Barcode Receiving Label
Label size: 3” x 5”
Barcodes: Code 128
Human Readable: Arial Font size 12
Non Barcode Human Readable: Arial Font size 10
Purchase Order Number
Release
Item Number
ASN
Date
CoO
Box Count
Qty in Box
Packing List Number
Name and Address
Comments
Barcode Software Options
We have suggested 5 possible label
companies. As you know there are many to choose from.
Label Matrix
Loftware
DFI Technologies